BALLOT PAPERS

Dispatch of postal, ballot papers to persons working in Indian Missions abroad.

Election Commission's letter No. 52/1/84, dated 6th November, 1984 to all Chief Electoral officers and Ministry of External Affairs, New Delhi.
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Subject:- General Elections/Bye - elections - Dispatch of postal ballot papers to persons residing in Indian Missions abroad.

I am directed to say that in order to avoid delay and ensure prompt delivery of postal ballot papers for general/bye elections to persons serving in Indian Missions abroad and their wives whose names registered in the last part of the electoral rolls, the Ministry of External Affairs has already agreed in 1979 to send the postal ballot papers through Diplomatic Bags to all Indian Missions abroad. I am accordingly to request that all the Returning Offices of Parliamentary/Assembly constituencies may be advised to dispatch the postal ballot papers for voters serving in Indian Missions abroad and their wives through the Ministry of External affairs. Every cover containing the postal ballot papers should bear clear and full particulars of the name of the voter, the Mission where it is to be sent, and it should be addressed to C/o the Ministry of External Affairs, New Delhi, as indicated below:-

``Shri/Smt.....................(name of officer/his wife Embassy of India)

.................... (Name of Capital)

..................... (Name of Country)

C/o The Ministry of External Affairs, New Delhi-110 011".

The Returning Officers may accordingly be instructed immediately to dispatch well in time all postal ballot papers intended for persons working in Indian Missions abroad and their wives, to the Ministry of External Affairs, New Delhi, as indicated above. This may be treated as standing instructions.

This supersedes the earlier directions issued vide Commission's letter No. 24/79, dated the 1st December, 1979:

The receipt of this letter may kindly be acknowledged.

1. Copy forwarded for information and necessary action to the Secretary to the Government of India, Ministry of External Affairs, New Delhi. It is requested that a daily record may please be maintained as to the number of postal ballot papers received in the Ministry and the number dispatched by diplomatic bags. This will help in studying the usefulness of this procedure.

2. Copy to the Secretary to the Government of India, Ministry of Law, Justice and Company Affairs (Legislative Department) New Delhi.



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